Timesheet software for project feedback
The Benefits of Time Management Tools in the Modern Workplace Enhanced by the Feedback Module
Time management tools are indispensable for businesses today. A software solution like Rillsoft Project offers much more than just the precise recording of working hours. It brings numerous benefits, particularly through the Feedback Module with an interface to the Integration Server, enabling even more detailed recording and analysis of working hours.
Accurate Recording of Working Hours and Project Contributions
The Feedback Module in Rillsoft Project allows project members to directly record the times spent on a project. This includes task-specific recording of working hours and remaining effort by employees with a One-Click function, where all planned working hours are suggested and can be adopted as actual hours worked with a single click.
Three ways to give feedback on times
Recording adapts to the way employees work – from quick confirmation to detailed entry:
| Input method | Purpose |
|---|---|
| Direct calendar entry | Enter time values directly into the calendar cells |
| One-Click via percentages | Predefined percentages via symbol buttons – adopt planned times as actual with one click |
| Extended input mask | Recording with notes or working hours that differ from the planned ones |
This keeps feedback fast in everyday work, without sacrificing accuracy when the actual time deviates from the plan.
Working hours and remaining effort
Two central values are recorded per task:
- Working hours – the time already spent on the task
- Remaining effort – the effort still expected until completion
The remaining effort in particular turns time recording into a control instrument: it shows not only what has been, but provides a realistic forecast for the remaining project work.
Approval Processes and Organigrams
Furthermore, the module supports the approval of recorded working hours and remaining efforts, based on a feedback organigram. This facilitates the management and verification of working hours, ensuring data accuracy.
Approval via the feedback organigram
The feedback organigram is a separate organigram type in Rillsoft Integration Server. It defines which user releases the feedback of which employees – independently of the administration organigram. Every recorded time thus goes through a defined review and approval workflow before it is transferred into the project.
The required roles are clearly separated:
| Task | Required roles |
|---|---|
| Record times | User role Project user + directory role Root directory user |
| Approve times | Directory role Root directory administrator + user role Project user or Project manager |
Adaptability and Project Control
After the adoption of approved data, the module allows for project schedule adjustments, supporting a flexible response to project changes and the optimization of timelines.
Advanced Features of the Time Tracking Software
In addition, the time tracking software supports accurate recording of employees’ working hours, enables tracking of project times, the creation of payroll, compliance with working hours regulations, and assists in analyzing work time utilization and efficiency.
In the realm of project controlling, the software allows for the precise recording and tracking of working hours assigned to various phases and tasks of a project. This significantly eases project management by enabling precise monitoring of resource utilization, progress, and costs.
Summary of Extended Benefits
The integration of the Feedback Module into Rillsoft Project enhances the already existing benefits of time management tools by improving the recording and approval of working hours and remaining efforts, optimizing project schedules, and providing extended support for project controlling. These functions not only contribute to increased productivity and efficiency but also allow for flexible adjustments to project changes and improve compliance with legal regulations.
Timesheet functions at a glance
- Task-specific recording of working hours and remaining effort by project members
- Three input methods: direct calendar entry, One-Click via percentages, extended input mask
- One-Click adoption of planned working hours as actual hours worked
- Approval of recorded times via the feedback organigram
- Separate roles for recording (Project user) and approval (Root directory administrator)
- Schedule adjustment in the project after the adoption of approved data
- Basis for project controlling, workload analysis and payroll
- Available with Rillsoft Integration Server (on-premise) or Rillsoft Cloud (hosted)
Timesheet within the Rillsoft platform
The Feedback module is a building block of the server-based multi-user architecture of Rillsoft. With the feedback organigram it uses the same organigram logic as e-mail notification and iCalendar, and shares the central database with document management. The reported times and remaining efforts feed directly into capacity planning and multi-project management – turning pure time recording into continuous project controlling on a shared database.