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Staff Scheduling Software

Software for staff scheduling in projects

Staff scheduling software for projects
Staff scheduling software for projects
Cross-project employee planning software
Cross-project employee planning software

Rillsoft Project is a staff scheduling software for mid-sized industrial companies that plan their employees across projects. The software combines employee planning, role planning, workload check and vacation management in one shared project planning environment.

Unlike pure HR shift planning, Rillsoft Project considers tasks, qualifications and workload across multiple projects. The result is reliable staff schedules in multi-project environments.

Who is Rillsoft Project as staff scheduling software relevant for?

  • Project managers and resource managers with several parallel projects
  • PMOs that need cross-project employee workload visibility
  • Mid-sized industrial companies with 20 to 200 employees
  • Industries such as mechanical engineering, engineering, production and IT

Plan employees precisely

Staff scheduling offers the following options:

Planned roles act as a filter: project managers mainly see employees with matching qualifications. This eases task assignment and reduces manual coordination effort.

Check workload and conflicts

Staff scheduling in Rillsoft Project supports you with the following functions:

  • During assignment, the program indicates whether an employee has enough available time for the task
  • Conflict resolution for overlaps – non-working times and other project activities are checked, workload issues are highlighted in color
  • Schedule employees in parallel for different tasks with different workloads
  • Assign employees to operations under different roles
  • Temporarily remove employees from a project and assign them to other activities
  • Various views for workload optimization for roles and employees
  • Ratio of scheduled to available working time per time unit
  • Employee shortages highlighted in color

Consider working times, vacation and availability

Staff scheduling is only reliable if actual employee availability is included. Rillsoft Project considers team membership and the working times stored in the project calendar – including vacation, non-working time and specific public holidays.

  • Team membership and working times are reflected in every planning step
  • Vacation and specific public holidays are considered in available working time
  • Reports for vacation management can be generated

Cross-project employee planning

Cross-project employee planning enables efficient assignment of employees to different projects. Workload, availability and qualifications are evaluated centrally instead of looking at each project in isolation.

For companies with several parallel projects, this transparency is particularly important. Rillsoft Project shows where personnel resources are already allocated, which employees still have free capacity and how changes in one project may affect other projects.

Cross-project workforce planning software for employees, qualifications and capacities
Cross-project workforce planning with capacity check

Staff scheduling with vacation management

When absences are visible early in resource planning, project managers can schedule tasks more realistically and avoid bottlenecks more easily.

When approving a vacation request, the system warns if the employee is already assigned in a project during the requested period. Supervisors and project managers can decide in time whether tasks need to be moved, replacements scheduled or resource conflicts resolved.

This way Rillsoft Project links operational employee planning with project planning, capacity check and absence management in one shared planning environment.

Connection to resource, capacity and multi-project planning

Operating modes

Rillsoft Project is a Windows desktop client. For cross-project staff scheduling in multi-user operation, Rillsoft Integration Server (on-premise) and Rillsoft Cloud (hosted) are available.

Frequently asked questions(FAQ)

Staff scheduling software for projects plans employees with their roles, qualifications and availability – not only inside one project, but also across projects. It calculates workload, bottlenecks and conflicts and combines staff planning with scheduling and resource planning.

Rillsoft Project is built for mid-sized industrial companies with 20 to 200 employees that run several parallel projects with the same staff. Typical users are project managers, resource managers and PMOs in mechanical engineering, engineering, production or IT.

HR shift planning organizes attendance. Project staff scheduling additionally has to consider tasks, qualifications and workload across multiple projects. As soon as employees are deployed in several projects in parallel, project-oriented planning is needed – not just shift or attendance management.

Rillsoft Project shows employees not only inside a single project but across projects. It becomes visible which resources are already allocated, which employees still have free capacity and where overloads might occur.

Yes. Team membership, working times, vacation and specific public holidays are considered in planning. The available working time is calculated realistically and staff scheduling stays close to actual personnel capacity.

When assigning, Rillsoft Project checks whether employees have enough available time for their tasks. Workload issues, shortages and overlaps are highlighted, so project managers can react early.

Yes. Employees can be planned in parallel for different tasks and assigned to operations under different roles. This makes Rillsoft Project particularly suited for companies that plan multiple projects at the same time and steer their employee workload centrally.

Planned roles act as a filter when assigning employees. Project managers mainly see employees with matching qualifications and can fill tasks with suitable personnel resources.

When approving a vacation request, the system warns if the employee is already assigned in a project during the requested period. Tasks can be moved, replacements scheduled or resource conflicts resolved in time.