Rillsoft Solutions for Multi-Project Resource Planning and Capacity Planning
Rillsoft is a specialized solution for multi-project resource planning and capacity planning in medium-sized industrial companies running multiple parallel projects. Unlike general project management tools, the focus is not on task management or team communication, but on real planning logic with resources, qualifications and realistic scheduling under limited capacity.
The platform is structured into three areas: core functions for operational planning, products and deployment models for technical implementation, and collaboration and integration for multi-user operation.
Who is Rillsoft for?
- Medium-sized industrial companies with 20 to 200 employees
- Companies running multiple parallel projects that share staff or machine resources
- Industries such as mechanical engineering, engineering offices, production and IT companies
- Project managers, resource managers and PMOs who need realistic multi-project planning### Core Functions
The core functions answer the operational planning questions: which resources are needed, are they available, and how do schedules, qualifications and capacities interact?
- Resource Planning Software – plan staff, machines and material across projects
- Capacity Planning Software – analyse bottlenecks and free capacity based on qualifications
- Multi-Project Management Software – manage a project portfolio with a shared resource pool
- Scheduling Software – Gantt chart, network plan and bar chart with resource context
- Staff Scheduling Software – assign employees across projects
- Project Controlling Software – target/actual comparison for schedule, effort and cost
- Shift Planning Software – multiple working calendars per employee in a project context### Products and Deployment Models
The platform consists of three components and three deployment models. Edition (functional scope) and deployment form (standalone, server, cloud) are selected independently.
- Rillsoft Project – Windows desktop client as the central planning tool
- Rillsoft Integration Server – on-premise backend for multi-user operation
- Rillsoft Cloud – hosted Integration Server without your own server infrastructure
- File-based Planning – standalone with local project files
- Database Planning – with central data storage via the Integration Server
- Education Version – free licence for universities and teaching
- New in Version 9.0 – multi-user functions, shift planning and new views
- New in Version 10.0 – modern technical foundation, REST API and JWT authentication### Collaboration and Integration
For multi-user operation, central data storage and integration into existing systems, additional functions are available via Rillsoft Integration Server or Rillsoft Cloud.
- Timesheet – feed actual effort directly back into resource planning
- Vacation Planning – take absences into account in resource planning
- Document Management – store and manage project documents centrally
- Email Notifications – automatic alerts on task and project changes
- Calendar Integration (iCal) – sync tasks with Outlook and Google Calendar### When is task management no longer enough?
Task management tools such as Trello, Asana or Jira work well for independent tasks within a single team. They reach their limits when:
- multiple projects compete for the same group of people
- qualifications determine how tasks are distributed
- capacity bottlenecks must be visible across projects
- schedules need to be planned under realistic staff capacity
From this point on, you need specialized software that does not just manage what should be done, but calculates whether the required capacity is realistically available. That is the use case Rillsoft was built for.
Quick Start
- Pricing and Editions – licence types, editions and price tiers
- Download – free trial version with full functionality for 30 days
- Contact – personal advice on the right solution