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Workforce Planning Tool – Distribute Effort Dynamically

Workforce planning tool delivers optimal utilization

Workforce planning tool with optimal effort distribution
Workforce planning tool with optimal effort distribution
Distribute effort dynamically
Distribute effort dynamically

Rillsoft Project 9 extends the workforce planning tool with the option Distribute effort dynamically. The personnel effort of an activity is automatically split across several employees with the same qualification – the activity duration stays as short as possible, even with non-working days.

What is new about dynamic effort distribution?

Earlier versions of Rillsoft Project already filtered the resource pool by professional qualification and checked whether the selected employees were available in the planning window. New in version 9: the effort is spread across multiple suitable employees instead of being assigned to a single person.

The effort distribution takes into account:

  • Professional qualifications – matched with the activity requirements
  • Working and non-working times – vacation, part-time, shifts
  • Current load – from parallel activities and projects
  • Individual readiness and productivity

This way bottlenecks and overloads are avoided before the plan is published.

Two ways to activate the option

ScopeWhere to activateCheckbox
Whole projectProject propertiesDistribute personnel effort dynamically
Single activityActivity properties, “Personnel” tabDistribute effort dynamically
Distribute personnel expenses dynamically
Distribute personnel expenses dynamically

Why dynamic distribution shortens activity duration

If a single employee handles an activity alone and is absent for several days, the activity duration extends accordingly. With dynamic distribution active a second employee with the same qualification takes over the effort on the missing days – the activity stays in the planned window.

A workforce planning tool therefore ensures that working time is planned to efficiently meet company demand without overload or understaffing.

Frequently asked questions(FAQ)

With the option “Distribute effort dynamically” Rillsoft Project 9 automatically spreads the personnel effort of an activity across several employees with the same qualification. Availability, non-working days and individual utilization are taken into account – the activity duration is kept as short as possible.

As soon as several employees with the same qualification are eligible for an activity but their availability differs – due to vacation, part-time or other projects. Instead of blocking one employee, Rillsoft distributes the effort across the team.

Two variants: for the entire project in the project properties through the checkbox “Distribute personnel effort dynamically”. For a single activity in the activity properties on the “Personnel” tab through the checkbox “Distribute effort dynamically”.

Professional qualifications, working and non-working times, current load from other activities and individual readiness or productivity of each employee. Bottlenecks and overloads are avoided before the plan is published.

Earlier versions filtered the resource pool by qualification and availability, but assigned the effort of an activity to a single employee. From Rillsoft Project 9 onwards the effort is split across several employees when the option is active, so non-working days no longer extend the activity duration.