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Shift Planning Software

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Software for shift planning in projects

Shift planning software for work calendars
Shift planning software for work calendars
Shift planning with capacity leveling
Shift planning with capacity leveling
Employee shift planning with work calendars and capacity leveling
Employee shift planning in Rillsoft Project

Rillsoft Project is a shift planning software for mid-sized industrial companies where employees work in different working time models on projects. The software links individual work calendars – part-time, flexitime, shift work – with project and capacity planning.

Unlike pure HR shift planning, Rillsoft Project does not only organize attendance, but connects it with project tasks, resource workload and cross-project capacity leveling.

Who is Rillsoft Project as shift planning software relevant for?

  • Project managers and resource managers in multi-shift environments
  • Mid-sized industrial companies with 20 to 200 employees
  • Industries such as mechanical engineering, production and engineering
  • Companies with different working time models in projects

Individual working time models per employee

In many companies, employees work in different working time models: part-time, flexitime or shift work. Project managers should be able to assign the matching calendar to each employee so that project planning aligns with individual needs and availability.

A shift calendar or multiple work calendars for different time periods are decisive here.

Multiple work calendars per employee (as of Rillsoft Project 9)

As of Rillsoft Project 9, an employee can be assigned multiple work calendars for different time periods. Different calendar colors help distinguish between periods. Prerequisite: the calendars to be selected must be created in the resource pool on the Calendars tab.

By using multiple work calendars, the team can be deployed optimally. This includes the effective planning of availability for a project and the consideration of absence times.

Shift planning in capacity leveling

Shift planning is considered in capacity leveling – workload and resource utilization stay aligned with the actually available capacity. This makes it possible to check across projects whether planned tasks can be implemented with the real shift models.

Connection to resource and staff scheduling

Operating modes

Rillsoft Project is a Windows desktop client. For cross-project shift planning in multi-user operation, Rillsoft Integration Server (on-premise) and Rillsoft Cloud (hosted) are available.

Frequently asked questions(FAQ)

Shift planning software in a project context links the individual working time models of employees – part-time, flexitime or shift work – with project planning. It ensures that the working time planned for a project matches the actual availability of the employees.

Rillsoft Project is built for mid-sized industrial companies with 20 to 200 employees where staff work in different working time models on projects – e.g. mechanical engineering, production and engineering.

HR shift planning organizes attendance without a direct project link. Rillsoft Project combines working time models with project tasks, resource workload and capacity leveling. Shifts feed directly into realistic staff scheduling across multiple projects.

Yes. As of Rillsoft Project 9, several work calendars for different time periods can be assigned to an employee. Different calendar colors help distinguish between time periods. The calendars must be created in the resource pool beforehand.

Shift planning is considered in capacity leveling. This keeps workload and resource utilization aligned with the actually available capacity of employees.

Yes. Vacation, non-working times and specific public holidays are considered in available working time. Staff scheduling stays close to the actual personnel capacity.