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Resource Planning Software

Software for resource planning in multi-project environments

Resource planning software for projects
Resource planning software for projects
Shared resource pool for personnel and machines
Shared resource pool for personnel and machines

Rillsoft Project is a resource planning software for mid-sized industrial companies with multiple parallel projects. The software plans personnel, machine and material resources across projects – with qualifications, roles, workload and capacity leveling in one shared planning environment.

Unlike task management tools, Rillsoft Project does not only answer “What needs to be done?”, but calculates whether the required resources are realistically available – even when the same employees and machines are used in several projects at the same time.

Who is Rillsoft Project as resource planning software relevant for?

  • Project managers and resource managers in project-driven mid-sized companies
  • PMOs responsible for several parallel projects
  • Industrial companies in mechanical engineering, engineering, production and IT
  • Companies with a typical size of 20 to 200 employees that hit the limits of spreadsheets or generic PM tools

Shared resource pool for all projects

Rillsoft Project supports a company-wide resource pool for all projects:

  • Personnel resources with roles and qualifications
  • Machine resources with roles and types
  • Material and other resources
  • Mapping of the company organization through teams
  • Multiple roles per employee, grouping in individual teams
  • Working and non-working times for projects, teams and employees in the project calendar

Qualification-based resource planning before person assignment

A central advantage over generic project management tools: capacity leveling is based on roles and qualifications – before any individual employee is assigned. People are only mapped to tasks shortly before execution, taking availability and qualifications into account. This keeps long-term resource planning robust in multi-project environments.

Duration, effort and capacity calculated automatically

When assigning resources, Rillsoft Project solves the duration/effort problem systematically: you define which parameter – duration, effort or both – stays unchanged. The software calculates the remaining values and provides the end date or required resource demand including utilization.

Work results can be entered as total effort in activities. Rillsoft then calculates the task duration automatically based on the available resources.

Connection to capacity planning and multi-project management

Resource planning in Rillsoft Project is closely linked with the other core functions:

Operating modes: from single planner to multi-user environment

Rillsoft Project is a Windows desktop client and supports three operating modes: standalone with local files, server mode with Rillsoft Integration Server for multi-user operation and Rillsoft Cloud as a hosted variant without own server infrastructure. A shared resource pool across multiple projects and planners is available in server and cloud mode.

Frequently asked questions(FAQ)

Resource planning software organizes the assignment of personnel, machines and materials to projects and tasks – considering availability, qualifications and workload. Unlike pure task management tools, it calculates whether the required capacity is realistically available – also across projects.

Rillsoft Project is built for mid-sized industrial companies with 20 to 200 employees and several parallel projects. Typical users are project managers, resource managers and PMOs in mechanical engineering, engineering, production and IT companies.

Task management is sufficient as long as tasks are processed independently and no shared resources need to be coordinated. It reaches its limits when several projects compete for the same people, qualifications drive task allocation, or capacity bottlenecks must be visible across projects. From that point on, resource planning software is needed that calculates whether the capacity is realistically available.

Project planning answers the question of what has to be done when. Resource planning answers the question of which available people, qualifications and machines actually make the plan feasible. Rillsoft Project combines both views in one planning environment.

Rillsoft Project supports personnel resources with roles and qualifications, machine resources with roles and types as well as material and other resources. Employees can have multiple roles and be grouped into teams.

Qualification-based resource planning plans capacity through required roles and qualifications – not through specific people. Concrete employees with the required qualifications and availability are only assigned shortly before project execution.

You define which parameter remains constant: duration, effort or both. Rillsoft Project calculates the remaining values automatically and provides the end date and resource demand including utilization.