page title decoration image

Multi-Project Management Software

Software for multi-project management in mid-sized industry

Multi-project management software for parallel projects
Multi-project management software for parallel projects
Cross-project resource planning in the project portfolio
Cross-project resource planning in the project portfolio

Rillsoft Project is a multi-project management software for mid-sized industrial companies that plan and control multiple parallel projects with shared resources. Unlike pure project planning tools, the software considers the entire project portfolio and calculates cross-project bottlenecks, conflicts and workloads.

Unlike corporate PPM tools, Rillsoft Project is tailored for the mid-market: a lean feature set, fast onboarding and a consistent focus on realistic multi-project resource planning.

Who is Rillsoft Project as multi-project management software relevant for?

  • Mid-sized industrial companies with 20 to 200 employees
  • Companies with multiple parallel projects and shared personnel or machine resources
  • Industries such as mechanical engineering, engineering offices, production and IT companies
  • PMOs, project portfolio managers and executives who need portfolio transparency

Shared resource pool for multiple projects

In most companies, resources are used in several projects at the same time. A cross-project view of projects and company resources is the foundation for multi-project management. With Rillsoft Project, multiple projects can be displayed and analyzed in parallel – resource utilization is evaluated and optimized as a whole.

In the project portfolio, freely chosen projects that share the same resource pool can be displayed and analyzed together.

Project prioritization and portfolio steering

A project prioritization serves as the basis for capacity leveling of resources in the project portfolio. Category, priority and status are freely definable and allow projects to be sorted and grouped to taste. In case of resource conflicts, priority determines which projects keep their resources.

Activities in the project portfolio

In the project portfolio, all activities can be performed just like in individual projects:

  • Scheduling for all projects in the portfolio
  • Capacity planning considering resource usage in other projects
  • Best possible utilization of the entire resource pool
  • Make cross-project bottlenecks and free capacity visible

Cross-project plan/actual comparison

In a plan/actual comparison in the portfolio, each project is compared with its own baseline plan. Schedule, effort and cost deviations are visible per project, while the impact on the overall portfolio remains in focus.

The plan/actual comparison in the multi-project management software allows planned project goals, resource usage and progress to be aligned with actual results and developments.

Platform requirements for multi-project management

Rillsoft Project in standalone mode is designed for single projects. Master projects and cross-project links with a shared resource pool require Rillsoft Integration Server (on-premise) or Rillsoft Cloud (hosted).

Connection to resource and capacity planning

Multi-project planning software for project portfolio, resource planning and capacity planning
Multi-project planning software with resource and capacity planning

Frequently asked questions(FAQ)

Multi-project management software steers several projects in parallel with shared resources, aligned schedules and an overarching portfolio view. It differs from pure project planning software by calculating bottlenecks, conflicts and resource utilization across all projects.

Rillsoft Project is built for mid-sized industrial companies with 20 to 200 employees that run several projects with limited resources in parallel. It is not aimed at corporate PPM, but at project-driven mid-sized companies with high resource competition – e.g. mechanical engineering, engineering, production and IT.

Single-project planning optimizes one project in isolation. Multi-project management considers all running and planned projects together – including shared resources, cross-project bottlenecks and priorities. Conflicts become visible in the portfolio, not only after project start.

Several projects access a common resource pool. Rillsoft Project calculates the cross-project workload of every role, employee and machine. Bottlenecks and overloads are highlighted in the project portfolio.

Projects can be marked with category, priority and status. These values are freely definable and serve as the basis for sorting, grouping and capacity leveling. In case of conflicts, priority decides which project keeps its resources.

In the portfolio, each project is compared with its own baseline plan. Schedule, effort and cost deviations become visible per project, while the impact on the overall portfolio remains in view.

Master projects and cross-project links with a shared resource pool require Rillsoft Integration Server or Rillsoft Cloud. These multi-project functions are not available in standalone mode.