A professional personnel resource planning process is a decisive competitive factor in modern project management. Companies face the challenge of using limited human capacity optimally, delivering projects on time, and ensuring qualifications, utilization, and transparency. Rillsoft Project provides a powerful solution for project-oriented personnel planning, capacity planning, and workforce scheduling.
Skills-based personnel planning as the foundation of successful projects
Successful project planning starts with the right competencies. Rillsoft Project supports qualification- and skills-based resource planning by systematically capturing existing skills and assigning them to individual employees. Project requirements can therefore be staffed precisely with the right qualifications.
This structured skill transparency ensures optimal project staffing, reduces misplanning, and makes bottlenecks in critical qualifications visible early.
Utilization, availability, and capacity are transparent at all times
A central element of personnel and capacity planning with Rillsoft Project is the transparent view of utilization and available time. Usable planning hours can be analyzed flexibly on a daily, weekly, or monthly basis.
Overloads are clearly highlighted. Resulting overtime is included in planning as overloads without calculating additional costs beyond deployment costs. This creates a realistic and robust basis for operational decisions.
Cross-project capacity and workforce planning
Rillsoft Project enables cross-project personnel resource planning by consolidating demands from multiple projects. Double bookings, bottlenecks, or free capacities become visible immediately.
The personnel available for projects is fully represented—regardless of whether it involves internal employees, part-time staff, or external resources. This provides maximum transparency for efficient workforce scheduling.
Differentiated resource planning by organization and structure
For companies with complex structures, Rillsoft Project offers differentiated planning and reporting by organizational criteria. Resources can be analyzed and managed by locations, departments, profit centers, or branches.
This makes personnel planning not only project-related but also clearly traceable from an organizational perspective.
Realistic planning by accounting for absences
Robust personnel resource planning takes real absences into account. Rillsoft Project integrates vacation, illness, and business travel directly into capacity and utilization calculations.
In addition, attendance, absences, and overloads are displayed transparently. This enables realistic planning based on actually available resources.
Planning simulations for sound decisions
With integrated planning simulations, Rillsoft Project supports forward-looking personnel and project planning. Alternative scenarios can be analyzed quickly—for example with schedule changes, additional project demand, or changed resource assignments.
These simulations increase planning reliability and help identify risks early.
Analyses, plan/actual comparisons, and reports at the push of a button
Rillsoft Project provides extensive analyses for personnel, capacity, and utilization planning. Plan/actual comparisons, monthly comparisons, and project- and resource-related reports are available at the push of a button.
These analyses support both operational control and strategic decisions in project and resource management.
Conclusion: More efficiency and planning reliability with Rillsoft Project
With Rillsoft Project, companies get a powerful solution for personnel resource planning, capacity planning, and project-oriented workforce scheduling. The combination of skills management, transparent utilization views, cross-project planning, and meaningful analyses creates clarity and planning reliability.
Rillsoft Project helps companies use human resources optimally, identify bottlenecks early, and deliver projects successfully and sustainably.